Budgets

BUDGETS

Applicants will submit a line-item, detailed, project budget along with the Standard Proposal. It is recommended that applicants prepare the budget before writing the narrative section of the proposal. Applicants will need the budget information in order to write the Budget Section of the narrative where it is intended that applicants will summarize the attached line-item budget for the foundation reader/reviewer.

It is important to note the difference between a project budget and an agency/organization budget. A project budget details costs specific to the project the applicant is asking the foundation to support. The agency/organization’s budget is broader and includes costs for all projects, programs, and services offered by the agency. It is possible the project and agency budget could be one in the same. One last note about the agency budget: the applicant is not advised to send the organization’s budget unless it is specifically requested by the foundation.

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Some typical line items in the project budget are listed below:

Personnel:
Salaries and wages
Fringe Benefits
Volunteers

Rent/Utilities

Equipment

Materials/Supplies

Travel:
Local
Long-Distance

Consultants and Contract Services

Communications:
Telephones
Postage
Online Access
Websites

Other:
Printing
Advertising/Publicity
Conferences
Memberships/Subscriptions
Audit
Legal Services
Evaluation
Computer Services
Recruitment
Training
Recognition
Technical assistance
Strategic Planning
Fund Raising

SAMPLE PROJECT BUDGET

The following is a sample budget presentation to accompany the Standard Proposal.

Note: The federal government and some foundations will provide their own budget forms in which case the applicant must fit all costs into the line items specified on the forms.

 

MEALS FOR HOMELESS MEN PROJECT

 

INCOME:
Foundation Grants                                          $50,000
Applicant Contribution                                    $10,000
Special Events                                                $20,000
Individuals                                                      $35,000
Dept. of Veteran Affairs                                  $79,100
                                                Total Income                         $194,100

EXPENSES
Personnel:
Executive Director (3% x $75,000)                 $2,250
Meals Coordinator (100%)                             $37,750
Volunteers                                                       $35,000

Rent/Utilities                                                   $10,000
Supplies:
Office                                                             $100
Meals/Food                                                   $80,000
Meals/Carriers and Containers                       $10,000                                  

Travel:
Local Meal Delivery                                       $5,000

Communications:
Telephones                                                      $2,000
Postage                                                           $300
Online Services                                               $250

Other:
Advertising/Publicity                                       $1,500
Printing Brochures                                          $1,000
Memberships/Subscriptions                            $450
Audit                                                              $2,000
Evaluation                                                       $2,500
Volunteer Recruitment/Training/
Recognition                                                    $4,000
                                                Total Expenses                      $194,100

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