Federal Government

FEDERAL GOVERNMENT

GRANT MAKING AGENCIES

According to GRANTS.GOV, www.grants.gov, there are 26 grant making federal agencies:

  1. “The Agency for International Development is an independent federal government agency that provides economic and humanitarian assistance in more than 100 countries to ensure a better future for us all.” www.usaid.gov
  2. “The Corporation for National and Community Service is the nation’s largest grant-maker supporting service and volunteering. Through Senior Corps, AmeriCorps and Learn and Serve America programs, the Corporation is a catalyst for change and offers every American a chance to contribute through service and volunteering.” www.nationalservice.gov
  3. “The Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.” www.usda.gov
  4. “The Department of Commerce fosters and promotes the nation’s economic development and technological advancement through vigilance in international trade policy, domestic business policy and growth, and promoting economic progress at all levels.” www.commerce.gov
  5. “The Department of Defense provides the military forces needed to deter war and protect the security of the United States through five major areas: peacekeeping and war-fighting efforts, Homeland Security, evacuation and humanitarian causes.” www.defense.gov
  6. “The Department of Education ensures equal access to education and promotes educational excellence through coordination, management and accountability in federal education programs.” www.ed.gov
  7. “The Department of Energy’s goal is to advance national, economic and energy security in the U.S.; to promote scientific and technological innovation in support of that goal; and to ensure environmental cleanup of the national nuclear weapons complex.” www.energy.gov
  8. “The Department of Health and Human Services is the federal government’s principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.” www.hhs.gov
  9. “The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America’s vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.” www.dhs.gov
  10.  “The Department of Housing and Urban Development’s mission is to increase homeownership, support community development and increase access to affordable housing free from discrimination. HUD fulfills this mission through high ethical standards, management and accountability, and by forming partnerships with community organizations.” www.hud.gov
  11. “The Department of the Interior protects and provides access to the Nation’s natural and cultural heritage, including responsibilities to Indian tribes and island communities. Departmental goals include resource protection and usage, overseeing recreational opportunities, serving communities and excellence in management.” www.doi.gov
  12. “The Department of Justice enforces the law and defends the interest of the United States, ensuring public safety against threats foreign and domestic; providing federal leadership in preventing and controlling crime; seeking just punishment for those guilty of unlawful pursuits; and ensuring fair and impartial administration of justice for all Americans.” www.justice.gov
  13. . “The Department of Labor fosters and promotes the welfare of job seekers, wage earners and retirees by improving their working conditions, advancing their opportunities, protecting their retirement and health benefits and generally protecting worker rights and monitoring national economic measures.” www.dol.gov
  14.  “The Department of State strives to create a more secure, democratic and prosperous world for the benefit of the American people and the international community.” www.state.gov
  15. “The Department of Transportation’s mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.” www.dot.gov
  16.  “The Department of Treasury is a steward of United States economic and financial systems, and promotes conditions for prosperity and stability in the U.S., and encourages prosperity and stability in the rest of the world.” www.ustreas.gov
  17. “The Department of Veterans Affairs strives for excellence in patient care and veteran’s benefits for its constituents through high quality, prompt and seamless service to United States veterans.” www.va.gov
  18.  “ The mission of the Environmental Protection Agency is to protect human health and the environment.” www.epa.gov
  19. “The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums.” www.imls.gov
  20.  “The National Aeronautics and Space Administration serves as the nation’s forefront of such exploration and continues to pioneer in aeronautics, exploration systems, science and space operations.” www.nasa.gov
  21.  “The National Archives and Records Administration enables people to inspect the record of what the federal government has done, enables officials and agencies to review their actions and helps citizens hold them accountable.”  www.archives.gov
  22. “The National Endowment for the Arts is a public agency dedicated to supporting excellence in the arts; bringing the arts to all Americans and providing leadership in arts education. The Endowment is the largest national source of funds for the arts.” www.nea.gov
  23. “The National Endowment for the Humanities is an independent grant-making agency of the United States government dedicated to supporting research, education, preservation and public programs in the humanities.” www.neh.gov
  24. .”The National Science Foundation is an independent federal agency created to promote the progress of science, to advance the national health, prosperity, and welfare and to secure the national defense. The NSF annually funds approximately 20 percent of basic, federally-supported college and university research.” www.nsf.gov
  25.  “The Small Business Administration maintains and strengthens the nation’s economy by aiding, counseling, assisting and protecting the interests of small businesses and by helping families and businesses recover from national disasters.” www.sba.gov
  26.  “The Social Security Administration advances the economic security of the nation’s people through compassionate and vigilant leadership in shaping and managing America’s Social Security programs.” www.ssa.gov

 

HOW TO IDENTIFY GRANT PROGRAMS

The federal government announces all grant programs through it official publication called the Federal Register (www.gpoaccess.gov/fr.) The Federal Register is published weekly Monday through Friday, and federal agencies make grant announcements to the public within this document. The Federal Register also includes other federal information such as new rules and regulations.

Interested applicants can access the Federal Register daily and begin by reviewing the Table of Contents for new grant announcements. A federal agency will publish a grant announcement on one day and one day only. Announcements are archived and interested applicants can search the Federal Register online for relevant grants. Interested applicants can also register to be placed on a List Serv at www.gpoaccess.gov/fr and the Table of Contents will be emailed daily to the subscriber. There is no fee for this service.

The federal government also operates an official website, GRANTS.GOV, where grant seekers can not only search for federal grant announcements but also submit federal grant applications electronically. www.grants.gov

Next, grant seekers can identify federal grant program opportunities through federal agency web sites: Click here to see Grant Making Agencies.

Agency for International Development (USAID) www.usaid.gov
Corporation for National and Community (CNCS) www.nationalservice.gov
Department of Agriculture www.usda.gov
Department of Commerce (DOC) www.commerce.gov
Department of Defense (DOD) www.defense.gov
Department of Education www.ed.gov
Department of Energy www.energy.gov
Department of Health and Human Services (DHHS) www.hhs.gov
Department of Homeland Security (DHS) www.dhs.gov
Department of Housing and Urban Development (HUD) www.hud.gov
Department of the Interior (DOI) www.doi.gov
Department of Justice (DOJ) www.justice.gov
Department of Labor (DOL) www.dol.gov
Department of State www.state.gov
Department of Transportation (DOT) www.dot.gov
Department of Treasury www.ustreas.gov
Department of Veterans Affairs (VA) www.va.gov
Environmental Protection Agency (EPA) www.epa.gov
Institute of Museum and Library Services (IMLS) www.imls.gov
National Aeronautics and Space Administration (NASA) www.nasa.gov
National Archives and Records Administration (NARA) www.archives.gov
National Endowment for the Arts (NEA) www.nea.gov
National Endowment for the Humanities (NEH) www.neh.gov
National Science Foundation (NSF) www.nsf.gov
Small Business Administration (SBA) www.sba.gov
Social Security Administration (SSA) www.ssa.gov

The Department of Education (www.ed.gov) is one federal agency that publishes a forecast of funding opportunities during the current fiscal year (October 1-September 30.) Most federal agencies do not publish such forecasts, and applicants can expect only to know about the grant programs as they are announced.

Another important resource for helping to identify federal grant programs is a government document called the Catalog of Federal Domestic Assistance (CFDA). www.cfda.gov
Unlike the Federal Register that lists current grant announcements, the Catalog of Federal Domestic Assistance is an historical document listing all federal grant programs. Every federal grant program is assigned a CFDA number, and the Catalog of Federal Domestic Assistance provides a description about each program.

Since federal grants tend to be announced the same time each year, the Catalog of Federal Domestic Assistance is a good starting point to identify grant program of interest. A potential applicant can become familiar with the program and begin planning so it is ready to begin the application process when a grant program is announced.

HOW TO APPLY

Individuals and organizations must register with the federal government to submit federal grant applications. It is never too soon to begin the registration process at the GRANTS.GOV web site (www.grants.gov.)

As part of the registration process, applicants will be required to obtain a DUNS number for the organization and set up an account with the Central Contractor Registry. (www.ccr.gov)
There is no cost involved with obtaining a DUNS number OR for setting up an account.
     
A DUNS (Data Universal Numbering System) number is a unique nine digit numbering system likened to a Social Security number for an individual.

Most federal agencies will require an organization to submit its grant application via the online application process at GRANTS.GOV (www.grants.gov). However, The Department of Justice (www.justice.gov), Department of Education (www.ed.gov), National Science Foundation (www.nsf.gov),  National Institutes of Health (www.nih.gov) , and the Corporation of National and Community Service (www.nationalservice.gov) have separate online application processes that can be accessed on their web sites.

It is important when preparing a federal grant application to read the instructions in the application packet and follow the directions closely. The Request for Proposals (RFP), Request for Applications (RFA), or Notification of Funding Announcement (NOFA) will state the applicant “should” and “must” throughout the instructions, and applicants are required to address these in their narratives. While this may appear obvious, officials at the Administration for Children and Youth say that close to half of all applications are rejected because applicants do not carefully read the instructions. Failure to keep an application within the page limit, for example, is cause for rejection.
       

WHO CAN APPLY

Most grant opportunities are directed to organizations that assist individuals. Eligibility varies by grant program. Each grant announcement will clearly state eligibility requirements. Most grantee organizations fall into the following categories:

Government Organizations: State, Local, City, Township, Special District, and National American Tribal Governments

Education Organizations: Independent School Districts, Private Schools, and Public and Private Institutions of Higher Education

Nonprofit Organizations: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, and nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education

Public Housing Organizations: Public and Indian Housing Authorities

Individuals

Small Businesses

 

REVIEW PROCESS

Federal agencies have an extensive application review process that can take up to six months. An application must be submitted by the deadline, or it will not be considered. The review process in most federal agencies involves the federal agency’s staff and a peer review committee.

Often times the grant announcement or application packet will ask for potential applicants to send a letter informing the federal agency of the applicant’s intent to apply for a grant. This information enables the federal agency to select an adequate number of peer reviewers. When the time comes, reviewers are asked to read several grants and score them according to the review criteria listed in the grant announcement. The reviewers score each section of the federal grant proposal and total the scores for each application. They also make comments about each section of the grant proposal. The federal agency collects the scores and ranks the proposals with those scoring the most points at the top of the list.

In addition to the peer review, the federal staff has a role in the review process, and an applicant’s ranking can change if the grant proposal does not receive a favorable staff review. The federal agency will also try to distribute grant funds geographically throughout the nation and priorities if a grant program has multiple priorities (i.e., health, education, and energy.)

Generally, applications scoring the highest will receive approval for funding, but that is not always the case as behind-the scenes politics are beyond an applicant’s control. It is important to note that an application can be (1) approved and receive funding; (2) not approved for funding; and (3) approved but not funding. If an application is approved but not funded, it can be an indication the federal agency ran out of money before it reached the applicant’s score on the list.

Applicants can request review information from the federal agency after grants have been awarded. The request must be made in writing. Usually the federal agency will respond with reviewer comments and the applicant’s score. This is important information if the applicant intends to reapply for the grant. The comments can be used to strengthen the grant application for the next round of funding.

Lastly, the peer reviewers are persons in the field with related program experience. Individuals interested in becoming a peer reviewer should visit the web site of the federal agency of interest to read about the requirements and application process.

To see a few examples of how to become a reviewer, the qualifications and responsibilities, click on the links below:

Substance Abuse and Mental Health Services Administration (www.samhsa.gov) SAMHSA Immediate Call for Reviewers, www.samhsa.gov/Grants/emailform/index.asp

Department of Education (www.ed.gov), Investing in Innovation Fund, Call for Peer Reviewers, www2.ed.gov/programs/innovation/peerreviewers.html

Administration for Children and Families, Department of Health and Human Services (www.acf.dhhs.gov), Children’s Bureau, Title IV-E Foster Care Eligibility Reviews, Peer Reviewer Requirements and Responsibilities, http://www.acf.hhs.gov/programs/cb/cwmonitoring/general_info/iv-e_consult-resp.htm

SAMPLE FEDERAL GRANT PROPOSAL

The Office of Faith-Based Community Initiatives, a federal office established by President George W. Bush, published the following Sample of a Successful Grant Proposal on its web site.
The sample proposal includes the narrative section of the grant proposal. Budget information and Standard Forms are not included.

The federal grant program for which the application was prepared is called Migrant Education Even Start Program. The name of and information about the agency submitting the application has been protected in the posting of this grant proposal by the Office of Faith-Based Community Initiatives. Please note that the Office no longer exists and the Migrant Education Even Start Program may have experienced changes since this sample grant proposal was posted.

The sample grant proposal is reproduced as it was originally posted on the Office of Faith-Based Community Initiatives web site. The sample grant proposal is intended to be used for educational purposes only.

Click here to read the sample proposal

 

APPLICATION FORMS

To prepare a federal grant application, applicants will need an application packet, containing standard forms, and the grant announcement, where directives about how to write and organize the narrative portion of the grant proposal can be found. Standard forms are used throughout government grant proposals to provide budget, certifications, and other information Potential applicants can view the standard forms and instructions at GRANTS.GOV

Potential applicants can download an application packet at GRANTS.GOV, www.grants.gov/applicants/apply_for_grants.jsp. It will be necessary to select a grant program of interest before trying to download an application packet as the site requires applicants to enter the Catalog of Federal Domestic Assistance (CFDA) number of the grant. (www.cfda.org)
Click here to see How to Identify Grant Programs for more information about the CFDA.

Click here to see a sample budget and budget narrative provided by the Substance Abuse and Mental Health Services Administration.

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