Letter Proposal


As part of the required application process, a foundation may ask applicants to send a Letter Proposal instead of the Standard Proposal. Click here to learn about Proposal Basics.

It is recommended the Letter Proposal be kept to one page in length. And, like the Cover Letter and Letter of Intent, the Letter Proposal will introduce the applicant organization, describe the project, and state the total cost of the project and amount the applicant is requesting from the foundation. It should be signed by the highest ranking official in the applicant organization (i.e., Executive Director, CEO, COO, President, Vice President, Department or Program Chief, etc.)

Refer to the following example of a Letter Proposal for a fictitious organization.



February 3, current year


Ms. Eleanor High
ABC Foundation
12131 Main Street
Fresno, CA 99999

Dear Ms. High:

I am requesting $100,000 from the ABC Foundation to develop an educational project called Scenes of California History. The project will be centered on an upcoming exhibit of the Fresno Historical Museum that features historic photographs depicting the construction of the transcontinental railroad in California. Your contribution to develop Scenes of California History will present teachers with the opportunity to use historic treasures located in the museum to teach California history to their students. Nine hundred third and fourth grade students attending Fresno elementary schools are expected to participate in the project.

The not-for-profit Fresno Historical Museum was established in 1851 and is the oldest museum of its type in the United States. Our goal is to preserve and promote California heritage through projects that include a museum, library, and educational activities. The museum’s long history includes working with educational institutions throughout the state, especially elementary and secondary schools. Our projects bring California’s rich history alive to young learners and not only help our schools to meet state curriculum standards but also help to boost community standards by helping the local school district to maintain its elite status among state schools.

A grant for $100,000 will be used to develop the curriculum, promote the project to area schools, and transport students to the museum where they will actively engage in the exhibit. We will implement the project upon grant notification so that students may participate in the project during the upcoming school year beginning in August.

I encourage you to contact Emily Hill, Museum Director, at 111-111-1111, or ••••@museum.org, for further information about the project. We would also be pleased to arrange a tour of the museum at your convenience.
Thank you for considering our request to support this project to teach young students about the history of our fine state.


Irene Jones
Board President

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